What new agencies need to know
Joining Marketplace
To access the supplier catalogue offerings on Marketplace, agencies first need to join Marketplace through a registration process.
The registration process includes agreeing to the Agency Participation Terms, which set out the terms and conditions for agencies using the Marketplace website for procurement.
Agency Participation Marketplace Terms
Scope of assurance given by Marketplace
Businesses go through an application process to join Marketplace as suppliers. The assessment and due diligence in the supplier application process includes:
- supplier’s business record
- supplier’s key personnel
- ownership of the proposed service(s) or products (and, broadly, the terms of supply)
- supplier's experience, capability and security where applicable to the service
- correct allocation of the service or product to an open catalogue in Marketplace
However, the functionality of the services listed has not been assessed, and we do not provide any assurance on the suitability of any services for any particular agency or use case.
These matters are for agencies to consider, following your own procurement policies and procedures, as you would when considering any purchase through a secondary procurement process.
Agencies' own risk assessment
Agencies are also responsible for their own security assurance processes.
Agencies are expected to use the information available on Marketplace to undertake their own certification and assurance activities that are appropriate to the services they are considering.
Guidelines about how agencies may assess the risks of using cloud services
Secondary procurement guidance for agencies
Assessing applications
The lead agency for each channel or catalogue is responsible for receiving and assessing applications from suppliers wishing to join that catalogue.
The current lead agencies are:
- New Zealand Government Procurement and Property (NZGPP), through the Ministry of Business, Innovation and Employment, which is the functional lead for government procurement and property, including Construction Consultancy Services
- the Government Chief Digital Officer (GCDO), through the Department of Internal Affairs, who is the functional lead for ICT procurement, including public cloud services.
- where the matter cannot be defined as associated with a Channel, Catalogue or Service, the Lead Agency is the Department of Internal Affairs.
Easy for suppliers to join
We have made sure that joining Marketplace is simple for suppliers. The terms and conditions are straightforward, and are configured to the specific services suppliers are applying for. Suppliers can also add new services at any time (after accepting the terms and conditions for those services).
These low barriers to entry mean that suppliers who may not traditionally respond to Government RFPs, especially smaller businesses, are able to put their offerings in front of a broader agency audience.
Suppliers no longer need to wait for RFPs to be issued because there is an open Notice of Procurement published on the GETS website for each of the open channels on Marketplace.